Sub plans within the Student Information System (SIS) are used to modify a plan, whether in a degree or certificate. Sub plans usually consist of a group of courses within a program that represent a specialization, concentration, or track within that major. Also, academic review and approval is required if the new sub plan request includes listing it on the official transcript.
The IU Graduate School Indianapolis must receive new sub plan proposals for review at least two (2) weeks prior to the next regularly scheduled Graduate Affairs Committee meeting. Please check the meeting schedule.
Review the Table of Required Documentation for Degree Proposals to know what is required for sub plans, then complete the required sections of the Academic Program Change Request Proposal.
Required Items:
Resources
Academic Leadership Council approval process and required documentation
Academic Program Change Request Proposal
Table of Required Documentation for Degree Proposals
All IU degrees and programs with 50 percent or more of the content taught online must also request approval from the IU Online program. If you haven't done so already, contact the IU Office of Online Education to begin the online approval process.
The Graduate Affairs Committee will not review a proposal until IU Online gives its approval.
Resources
IU Office of Online Education
IU Online Proposal
Online vs Hybrid
There is additional information the IU Graduate School Indianapolis and the Graduate Affairs Committee require that is not included in the proposal. This information, along with the proposal, is requested via the online GAC Proposal Submission Form.
A new degree/certificate cover sheet is also required when submitting proposals to the GAC. This cover sheet captures information required for approvals beyond the GAC.
Please have the following information ready when submitting the online GAC Proposal Submission Form:
Resources
The Graduate Affairs Committee (GAC) meets on the 4th Tuesday of the month between the months of August through May with the exceptions of September and December. In order for the proposal to be reviewed by the GAC, it must be received by the IU Graduate School Indianapolis no later than two (2) weeks prior to the GAC meeting.
Any questions about the GAC can be directed to Dezra Despain or Dr. Janice Blum
Resources
After the GAC approves the sub plan and final documents are received, proposals will be entered into the APPEAR system by the IU Graduate School Indianapolis and forwarded to the Academic Leadership Council. Following approval at this stage, proposals are presented to the IU trustees.
Once final approval has been given, the chief academic officer will send notification of approval to the dean of the originating unit, the Office of Communications and Marketing, the IU Indianapolis registrar, the director of Student Financial Services, and the director of graduate admissions where the major will be coded for inclusion in the master inventory.
School representatives can review the status using APPEAR after a proposal has been submitted to the APPEAR system.
Resources
Academic Leadership Council
Board of Trustees Meeting Dates
Learn About APPEAR
Review Status in APPEAR
